Toastmasters Club Advanced Tools
Meeting administration for Toastmasters clubs — the agenda, the speech feedback, the recordings and the club’s own records, in one place instead of six.
What it does
A Toastmasters club meets weekly. Every meeting has an agenda of assigned roles, two or three prepared speeches, and an evaluation of each one. Running that generates a surprising amount of administration: rosters to keep, agendas to publish, feedback to collect from everyone in the room and get back to the speaker, minutes to file, and a club’s progress against its annual goals to report.
- Agendas and rosters sync from the club’s existing FreeToastHost website, so the meeting schedule is entered once.
- Speech feedback is collected from members and guests through a link that needs no account, then compiled into one report per speaker.
- Meeting records — minutes, attendance, motions and votes, the club’s Success Plan and its Distinguished Club Program points — are kept as club records rather than in one officer’s personal files, which is what makes an annual handover survivable.
- Recordings from the club’s Zoom account are matched to the speech they contain, so a speaker can watch their own speech back.
How it uses YouTube
This application uses YouTube API Services to upload a club’s own meeting recordings to that club’s own YouTube channel.
Read our privacy policy, the YouTube Terms of Service and the Google Privacy Policy. A club can revoke this access at any time at myaccount.google.com/permissions.
Clubs meet on Zoom and record their meetings. A recording that stays in a Zoom account expires with that account’s retention settings and can only be shared as a download link, which is a poor way to give a speaker their own speech back. So a club officer can upload a recorded speech to the club’s own YouTube channel and pair it with that speech in this app.
- An upload happens only when a club officer presses an upload button, with the title, description and privacy setting shown to them first. Nothing uploads on a schedule, on a webhook, or in the background.
- Videos are uploaded unlisted. They are reachable by the members who are given the link and are not listed on the channel or in search. A club may later choose to make a particular video public.
- Uploads go to the channel owned by the Google account the club signs in with. This application never asks a club to type in a channel address, and cannot upload to a channel the club has not signed into and authorised.
- An unlisted upload is not gated on consent, and that is the point of it: the speaker gets their own speech back to watch and to share as they choose. It is not listed on the channel and not searchable.
- Publishing a speech publicly needs that speaker’s agreement. The application records those answers and checks them before it will set a video public — no recorded agreement, no public video, and a refusal, a withdrawal and a question nobody asked all block it alike. Anyone may change their mind at any time, without giving a reason, and ask for their speech to be taken down.
Who can use it
It is not a public service and there is no sign-up. Each club’s area is opened with a passcode held by that club’s committee, and the clubs on a deployment cannot see each other’s data. Members and guests who are asked for speech feedback reach a single-purpose link and are never asked to create an account.
Contact
Toastmasters Club Advanced Tools is operated by Kevin Verberk. For anything about this application, including a request to see or delete data held about you, write to 7642toastmasters@gmail.com.
See the privacy policy for what is stored and for how long, and the terms of service for the conditions of use.
Services a club connects
Each is the club’s own account, connected by that club’s own officers, and none is connected by default.
Sends the club’s email from its own address, and writes its meetings to its own calendar.
Reads the club's cloud recordings, and — where the club has switched Zoom's automatic transcription on — the transcript of the whole meeting, which Zoom makes whether or not anything was recorded.- Publishes a recorded speech to the club’s own channel, when an officer presses upload.
Toastmasters International, the Toastmasters International logo and all other Toastmasters International trademarks are the property of Toastmasters International and are used here only to identify the organisation to which these clubs belong. This application is an independent tool built for club use; it is not affiliated with, endorsed by, or sponsored by Toastmasters International, nor by Free Toast Host, whose name appears only to say where a club’s agenda and roster are read from.
YouTube, Google and Zoom, and their respective logos, are trademarks of Google LLC and Zoom Communications, Inc. They appear here only to identify the services this application connects to, and their appearance does not mean either company endorses, sponsors, or is affiliated with this application.